How To Write An Email To Inform Clients Of Resignation

March 04, 2023

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If you’ve recently decided to resign from your job, it’s important to inform your current clients in order to ensure a smooth transition. Writing an email to inform them of your resignation is a critical step in this process, and it’s important to do it properly. Here are some tips on how to write an email to inform clients of your resignation.

1. Start With An Apology

When writing an email to inform clients of your resignation, it’s important to start with an apology. This will help to soften the blow of the news and make the transition more amicable. Be sure to thank the client for their business and express your regret for having to leave the position.

2. Be Concise and Clear

It’s important to be concise and clear when informing clients of your resignation. Make sure to include the date of your resignation and any other relevant information in a concise, easy to understand manner. It’s also important to make sure your tone is courteous and professional, as this will help to ensure the client’s understanding of the situation.

3. Offer Transition Assistance

In addition to informing the client of your resignation, it’s important to offer transition assistance. This could include offering to provide contact information for your replacement, offering to help train the new hire, or helping to ensure a smooth transition in any way possible. Offering this assistance will show the client that you are still committed to the success of the business, even though you are no longer a part of it.

4. Provide Contact Information

It’s also important to provide contact information for yourself in the email. This will allow the client to reach out in case they have any questions or need to contact you for any reason. Be sure to include your email address and phone number in the email, as well as any other relevant contact information.

5. End On A Positive Note

Finally, it’s important to end on a positive note. Thank the client for their business and express your hope that the relationship will remain strong even though you are no longer a part of the company. This will help to maintain a good relationship between you and the client and ensure a smooth transition.

Sample Emails To Inform Clients Of Resignation

Sample 1

Dear [Client],

I am writing to inform you that I will be resigning from my position as [Position Title] at [Company Name] on [Date]. I am very sorry for having to leave the position early and I thank you for the opportunity to work with you.

I am writing to offer my assistance in helping to ensure a smooth transition. I am happy to provide contact information for my replacement, or to help train the new hire if necessary. Please do not hesitate to contact me if there is anything I can do to assist in this process.

My contact information is as follows:

[Email]

[Phone Number]

Thank you for your business. I hope that our relationship will remain strong, even though I am no longer a part of the company.

Sincerely,

[Your Name]

Sample 2

Dear [Client],

I am writing to inform you that I will be resigning from my position at [Company Name] on [Date]. This was not an easy decision to make, but I feel it is the right one for me at this time.

My contact information is as follows:

[Email]

[Phone Number]

Thank you for your business. I wish you all the best for the future.

Sincerely,

[Your Name]

Sample 3

Dear [Client],

I am writing to inform you that I will be resigning from my position at [Company Name] on [Date]. I have enjoyed working with you and am sorry to be leaving the position.

My contact information is as follows:

[Email]

[Phone Number]

I thank you once again for the opportunity to work with you and I wish you all the best for the future.

Sincerely,

[Your Name]

Frequently Asked Questions (FAQ) About Email To Inform Clients Of Resignation

Q1: What should be included in an email to inform clients of resignation?

An email to inform clients of resignation should include an apology, a concise and clear explanation of the resignation, a offer of transition assistance, contact information, and a positive note. It should also be courteous and professional in tone.

Q2: How do I ensure a smooth transition when informing clients of my resignation?

When informing clients of your resignation, it’s important to offer transition assistance. This could include offering to provide contact information for your replacement, offering to help train the new hire, or helping to ensure a smooth transition in any way possible. This will show the client that you are still committed to the success of the business, even though you are no longer a part of it.

Q3: How should I phrase an email to inform clients of my resignation?

When writing an email to inform clients of your resignation, it’s important to be concise and clear. Make sure to include the date of your resignation and any other relevant information in a concise, easy to understand manner. It’s also important to make sure your tone is courteous and professional, as this will help to ensure the client’s understanding of the situation.

Q4: Should I provide contact information in an email to inform clients of my resignation?

It’s important to provide contact information for yourself in the email. This will allow the client to reach out in case they have any questions or need to contact you for any reason. Be sure to include your email address and phone number in the email, as well as any other relevant contact information.